Your email inbox is a treasure trove of information.
It contains crucial correspondence with customers, suppliers, and employees. It also includes documents, contracts, and other files you need to keep track of for legal or compliance reasons.
But what happens if you delete an important email? Or if your email server crashes? You could lose valuable data if you don't have a way to archive your emails.
That's where email archiving comes in. Email archiving is the process of storing all of your emails in a secure, central location. This way, you can easily access your emails even if your inbox is deleted or your email server crashes.
Why Email Archiving Matters for Businesses
There are many reasons why email archiving is essential for Australian businesses. Here are a few of the most important:
Compliance: Australian businesses are subject to regulations requiring them to keep their emails for a certain period. For example, the Australian Privacy Act requires businesses to keep their emails for two years. You could violate these regulations if you don't have a way to archive your emails.
Legal liability: Emails can be used as evidence in legal cases. If you're involved in a lawsuit, you'll need to be able to produce your emails as evidence. You could be disadvantaged in court if you don't have a way to archive your emails.
Data loss prevention: Emails are one of the most common forms of data loss. You could lose valuable data if your inbox is deleted or your email server crashes. Email archiving can help you prevent data loss and keep your business running smoothly.
Organization: Emails can quickly become disorganized and overwhelming. Email archiving can help you quickly organize your emails to find the necessary information.
Backup: Email archiving can serve as a backup for your email data. If your inbox is deleted or your email server crashes, you can restore your emails from the archive.
How to Choose an Email Archiving Solution for Businesses
There are many different email archiving solutions available on the market. When choosing an email archiving solution for businesses, there are a few factors you'll need to consider:
Cost: Email archiving solutions can range in price from a few hundred dollars to several thousand dollars per year.
Features: Some email archiving solutions offer more features than others. For example, some solutions allow you to search your archived emails, while others do not.
Scalability: If your business is growing, you'll need an email archiving solution that can scale with your business.
Security: Email archiving solutions should store your data in a secure, encrypted location.
Email archiving is an integral part of any Australian business's IT infrastructure. It helps you keep your emails safe, compliant with Australian regulations, and organised. If you're not already using an email archiving solution, please contact PC Onsite today to learn more about our services. PC Onsite can help you choose the right email archiving solution for your Australian business. We offer a variety of email archiving solutions to fit your needs and budget. We can also help you implement and manage your email archiving solution.
Contact us today to learn more about our email archiving service or book a call down below.